Zero Hours Reform: What Recruitment Agencies Need to Know

An operational readiness guide for recruitment agencies. This article has been provided by QUBA Solutions, visit their Partner page here.

The Government's consultation on zero hours reform could bring important changes for recruitment agencies that supply temporary workers.

The proposals, which form part of the Employment Rights Act 2025, are designed to give workers greater certainty around their hours and working patterns. However, they could also introduce additional responsibilities for recruitment agencies and the businesses they work with.

Although the final regulations have not yet been confirmed, now is a good opportunity for agencies to review their existing processes and consider how future changes could affect their operations.

At QUBA Solutions, we work exclusively with recruitment agencies. We understand the challenges of managing contractor payroll, maintaining healthy cash flow, processing timesheets and keeping back-office operations running smoothly. As employment legislation continues to evolve, having efficient systems and the right support in place will become increasingly important.

Why Recruitment Agencies Should Be Paying Attention to Zero Hours Reform

Flexibility has always been central to temporary recruitment. Agencies need to respond quickly to changing client requirements, while ensuring workers are paid accurately and clients receive a reliable service.

The proposed reforms are intended to improve security for workers, but they may also require agencies and their clients to review how temporary assignments are managed, how working hours are recorded and how changes to shifts are communicated.

Recruitment agencies that already have clear processes and reliable systems in place are likely to find it much easier to adapt as zero hours reform is introduced.

What Is Changing?

The consultation is seeking views on how three new employment rights should operate in practice:

• The right to be offered guaranteed hours based on the hours regularly worked during a qualifying reference period.
• The right to receive reasonable notice of shifts and any changes to scheduled working hours.
• The right to compensation where shifts are cancelled, shortened or moved at short notice.

The consultation closes on 25 August 2026 and will help shape the regulations that sit behind the Employment Rights Act 2025.

The Government is seeking feedback on several key areas, including:

• The length of the reference period used to calculate guaranteed hours.
• When workers should become eligible.
• How seasonal and temporary workers should be treated.
• What should be considered reasonable notice for shift changes.
• How compensation for cancelled shifts should be calculated.

The outcome will influence how temporary assignments are managed across the recruitment sector.

Preparing for the Changes

New employment requirements often have an impact across multiple areas of a recruitment business, from recording hours worked and communicating assignment changes to payroll, invoicing and client reporting.

If the proposals are implemented, agencies may need to demonstrate:

• Accurate records of hours worked.
• Reliable timesheet information.
• When assignments and shift changes were communicated.
• Details of cancelled or amended shifts.
• Clear audit trails to support employment practices where required.

For agencies relying on manual administration or disconnected systems, meeting these requirements could become increasingly time-consuming.

Reviewing your processes now and investing in reliable technology can help reduce administration, improve accuracy and make adapting to the new regulations much simpler.

Why Efficient Back-Office Processes Matter

Recruitment agencies already balance candidate sourcing, client relationships, payroll, invoicing and compliance every day. As employment requirements become more complex, efficient back-office operations become even more valuable.

Accurate payroll, reliable timesheet processing and effective credit control don't just support compliance. They improve productivity, strengthen client relationships and give agencies more time to focus on growing their business.

Maintaining Cash Flow During Periods of Change

Legislative change can create uncertainty, but weekly payroll deadlines and contractor payments remain a constant.

Having access to flexible funding and dependable financial support helps agencies maintain healthy cash flow, meet payroll commitments and continue supporting clients without disruption.

For recruitment businesses, financial stability is just as important as operational efficiency when adapting to change.

Industry Feedback

Industry bodies including the Recruitment & Employment Confederation (REC), APSCo and the CIPD have welcomed the consultation while emphasising the need for regulations that protect workers without creating unnecessary complexity for businesses that rely on flexible labour.

Their feedback highlights an important point: the recruitment industry has a valuable opportunity to help shape legislation that reflects the realities of supplying temporary workers.

Have Your Say

The consultation remains open until 25 August 2026, giving recruitment businesses the chance to influence how these reforms are implemented.

The Government is looking for feedback on qualifying periods for guaranteed hours, reasonable notice for shift changes, the treatment of temporary and seasonal workers, and compensation for cancelled shifts. These decisions will determine how the legislation works in practice.

At QUBA Solutions, we encourage recruitment agencies of all sizes to take part, either by submitting their own response or contributing through industry bodies such as the Recruitment & Employment Confederation (REC) or APSCo. Agencies working with temporary labour every day are well placed to explain how the proposals could affect workers, clients and recruitment businesses alike.

When preparing your response, consider whether the proposals:

• Reflect the realities of temporary and project-based assignments.
• Balance worker protection with the flexibility employers and agencies rely on.
• Clearly define responsibilities for agencies and end clients.
• Recognise the operational demands of sectors such as logistics, healthcare, hospitality and manufacturing.

The recruitment sector plays a vital role in connecting people with work and helping businesses respond to changing demand. This consultation is an opportunity to ensure the final regulations reflect the practical realities of the industry.

Respond to the Consultation

Make Work Pay: Ending One-Sided Flexibility - Reforms of Zero Hours and Similar Contracts

Sources

• UK Government - Make Work Pay: Ending One-Sided Flexibility - Reforms of Zero Hours and Similar Contracts
• UK Government - Employment Rights Act 2025
• Personnel Today - Employer bodies urge ministers to keep zero-hours reforms simple

About QUBA Solutions

QUBA Solutions is a UK-based specialist provider of recruitment funding and operations - powered by tech, delivered by people. The business supports recruitment agencies at every stage, from start-ups and recruiter-entrepreneurs through to established and growing firms.

QUBA combines fast, flexible funding, full back-office support and purpose-built recruitment technology into one integrated service. Its bespoke DynamiQ platform provides real-time visibility across key operational and financial data, helping agencies reduce administrative burden, improve cash flow and scale with confidence.

DynamiQ also includes an optional CRM module, available exclusively to DynamiQ users. Designed in response to client feedback, the CRM module supports practical recruitment workflows including candidate, job and compliance management, while remaining fully integrated with QUBA's funding and back-office services.

Backed by significant growth funding from NatWest, QUBA works closely with its clients to deliver clear, practical solutions that support sustainable growth across the recruitment sector.